am new and in need of CMMS program for plant

I never had to deal with the actual purchasing portion so to speak until now since I spent 10 years in the Marines and they already had one that was standardly used. Unfortunately, the plant that I now work for has no clue what organization is really and wants me to find an inexpensive program to use. So far, I find myself leaning towards Smart Maintenance(www.smartwaregroup.com) and Manager Plus(www.managerplus.com)for my programs. They are both inexpensive, but have the ability to be networked inside the plant, have barcode capability, and have a descent purchase/inventory section from the looks of things. Would anyone have any other suggestions? Needs to be around $10k or so to be in the running.
Original Post
Hello dannydodson,

are you talking about licence fees only or about the cost for the whole stuff ?
The cost for the licence fee is only a small amount of the whole implementation for a CMMS.
But before thinking about buying a CMMS:
- are the (new) processes defined ?
- are the requirements (reports, KPIs, ...)

Do this first ! Otherwise you will only compare a lot of features from a lot of CMMS. That a bad job.

After you have done this you will find a lot of CMMS that fullfill all requirements.
So which one to choose ?
That depends on much more than the fee:
- How long do you expect the CMMS to run (I have seen requirements of 20+ years !)
- Which complexity of software are you able to manage (special IT departement, ...)
- What knowledge is available in your company, what do you have to buy ?
The guys that will be using the program to sometimes initiate the work orders(production workers) will need to have as easy a program as I can find for them to use. As for myself and my maintenance guys, I have a good feeling that the program doesn't have to be so simplistic. We're mainly looking to get a program that will use about 5 concurrent users with unlimited nonconcurrent users available I believe it was. Pretty much everyone will be able to log on, but I am only going to let there be 4 to 5 at a time actually in it. Now I have a question for you; being that I have never had to do any of this research before, I would prefer to make sure I understand your statements. Any reports, in comparison to the nonexistence thereof, would be an improvement so no worries there. However, would you elaborate a bit on the processes? Not exactly sure what you're referring to. Lastly, we intend to use it for as long as corporate will let us or until we find it more useful to go with another program. Also, I am not sure about the knowledge level of the IT guys over at corporate, but let's hope they know something or I am screwed...hahaha.
How many assets are you planning to manage with the program? Are you looking for a program that is going to "do it all"? Equipment hierarchy, PM's /PdM's, work orders, inventory management? You said you are ex govvie so I know that maintenance is a top priority. Is the company you work for now interested in preventive maintenance like the gov't?

quote:
Originally posted by dannydodson:
The guys that will be using the program to sometimes initiate the work orders(production workers) will need to have as easy a program as I can find for them to use. As for myself and my maintenance guys, I have a good feeling that the program doesn't have to be so simplistic. We're mainly looking to get a program that will use about 5 concurrent users with unlimited nonconcurrent users available I believe it was. Pretty much everyone will be able to log on, but I am only going to let there be 4 to 5 at a time actually in it. Now I have a question for you; being that I have never had to do any of this research before, I would prefer to make sure I understand your statements. Any reports, in comparison to the nonexistence thereof, would be an improvement so no worries there. However, would you elaborate a bit on the processes? Not exactly sure what you're referring to. Lastly, we intend to use it for as long as corporate will let us or until we find it more useful to go with another program. Also, I am not sure about the knowledge level of the IT guys over at corporate, but let's hope they know something or I am screwed...hahaha.
I think Cworks is free if I remember correctly.
As a minimum, insist to be able to capture cost of manpower, materials & services via work order. Sometimes, for so called simplicity, only labour is captured in the work order but not spare parts and services. The last two are ordered using hardcopy paper forms, outside the cmms!
quote:
Originally posted by dannydodson:
... Now I have a question for you; being that I have never had to do any of this research before, I would prefer to make sure I understand your statements. Any reports, in comparison to the nonexistence thereof, would be an improvement so no worries there. However, would you elaborate a bit on the processes? Not exactly sure what you're referring to. ...


Well, what I mean with processes is the way you are working today and the way you will have to work tomorrow with a piece of software. And this way is defined by the software if you can't customize or do not customize.
Reports are the result of inputs. So should carefully check what outputs are required (today and tomorrow) to ensure that you do not collect data that is not required for reporting.

quote:
Originally posted by dannydodson:
Lastly, we intend to use it for as long as corporate will let us or until we find it more useful to go with another program.

It sounds simple just to change the software if there is a better solution. But reality shows that this is again a big job. Both time consuming and expensive.
- Data migration
- Training
- Change management for all people using the CMMS
First of all, no offense to CWorks, but I was not even remotely impressed regardless of the cost. As far as the pm programs are concerned, though, once this program is up and running just for work orders it will then become of the upmost importance to get a detailed pm program that has the ability to be run through the cmms program. In fact, it has to be done June of this year. There is no program in this plant and, from what I gather, hasn't been in a very long time so I am pretty much starting from scratch. Lastly, the companies that I am working with to find a program both say that they are able to adapt the program to suit us a bit more if needs arise and are warranted maintiger. In fact, the company I am most interested in says that they send out various upgrades all of the time (we'll see). Of course, since there has never even been a program for them to use for the purchasing, work orders, pm's, etc. they never really had a way to track maintenance or do any kind of reports even, but we'll "git'r dun" soon enough. Anyways, I appreciate the info everyone and you are being more helpful than you might realize. I think I am going to run with one of the programs that I've been thinking about already, but hope that you kind people will still be around later on when I get in a corner with it and need some suggestions...haha. I am going to want to use it to the fullest extent that I can but that will come with a bit of time. Talk to you guys later and PLEASE keep suggesting things here for me to watch for since the company I like most is very willing to make his program adapt to what I request as much as they are able to.

Few points to consider..

1. Reasonable price point versus functionality
2. Identify your needs first with what the software can/cannot do, a trial version may help give you a rough idea of what it might be like.
3. Is the software intuitive to use, user friendly, consider - simple but efficient, or -complex with a whole of functionality..wouldn't want your maintenance guys to spend more time creating a Work Order than doing the actual job.
4. Basic CMMS functionality should include Asset/Location Maintenance history, Reporting capabilities on assets or locations maintenance, etc. that can be customized to your specifications or style of reports, Preventive Maintenance scheduling, Spare Parts inventory, resources used for a Work Order such as parts and labor should be recorded in the work order, administrative functionality
5. Bonus if it has purchasing module linked to the spare parts inventory.

You may find this trial useful, http://www.cworkssystems.com/download.html

Hi Danny,

If you haven't yet found what your looking for I'd like to mention Facility One in Louisville, Kentucky. They've been around for a long time, a lot of former electricians and mechanical guys work there and they have a really impressive work order and asset management solution. The price, though not free is very competitive and they offer benefits that other CMMS's just can't. Full disclosure, I work there but I'm on the creative side not account management. Anyway, feel free to email me at cdillon@facilityone.com or check us out online. Take care man and I hope this helps.

Take care,
Chris

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